Garibaldi
PAC
October
10. 2012
Attendees:
6-PAC Exec members
8-Parent members
Ms. Baker
- It was moved and
seconded (Jocelyn)) to adopt the agenda as is.
- It was moved and seconded (Brenda) to adopt the minutes from
September 2011.
- PAC – Executive
meeting report
-Bylaws and constitution are to
be reviewed and rewritten – Joel spearheading this initiative. Bylaws have not
been revisited or seen in recent history.
-Aiming for Exec to meet monthly
prior to PAC
-Working on setting PAC
objectives and should have those available by next PAC meeting.
-nne Marie - appointed chair of
garden committee during Executive Meeting and given authority to access funds
raised by the committee via the treasurer.
- VP Update – Ms. Baker
-library update – bean stalk
removed – getting old
-new system for book check out
-Library now open daily –
flexible for teachers and more accessible for students.
Upcoming
events:
-Garden harvest
-UNICEF bake sale – Oct. 16th
– HL initiative
-Photo day – Oct. 15th
-Mobile dairy – Oct 22
-Halloween assembly – Oct. 31st
-Remembrance Day assembly –
between recess and lunch on the 8th Nov.
Note: 9th
is a district closure
- Beginning of
November – literacy focus = baseline with follow-up in spring
3 day write
- Financial Update:
-$1400 from gaming grant
-Working on an annual budget for
this year
-Teacher wish lists have been
requested; Ms. Baker to follow up at Staff Meeting and will bring back to PAC
Exec.
-Would like to also look at $$
set aside for “slush fund” for events or other activities that come up. Would
also like for teachers to be able to plan in advance since some of these
initiatives require fore planning
- Spending request
-moving toward having a budget
in place
-It was moved and carried
(Jocelyn) that $500 from the current PAC funds be allocated for PAC
administration – such as child care, DPAC etc.
-Funds from Green Room Yoga - $60
- new member sign up.
-This brought up a discussion
about Yoga for the kids at lunch – Yvette and Terri both yoga instructors that
would be willing to work with Garibaldi to provide a yoga program to the school
– teacher sponsor required or a company to come in and to the class another
possibility as they would take on liability. Alternatively liability via school
(VSB) with teacher sponsor.
-Badminton/ Tennis lessons –
again in spring (and fall)
- Committees:
General:
-Anne Marie noted as coordinator
of Garden Committee
-Other committees should also
have a coordinator who would be responsible for reporting to PAC and for making
funding requests.
-Funds spent need to be
authorized by PAC except in cases like garden committee who have raised their
own fund that are just being kept in the PAC account.
-Angela is working on forms to
“streamline” use of funds reporting by
committees
-It was noted that Yvette is
available to all committees who need a hand getting up and running or if there
are any issues or difficulties that need to be addressed now or during the
school year.
Fundraising
Committee:
-A dialog took place about
changing the name of the fundraising committee.
-It was determined that this is
up to the committee but that there was some dialog that felt it is better to
have more general committees that many fund raising initiatives could be under
taken under one name.
-Fund raising for general PAC
account that can be used at PAC discretion
-Taslim – coordinator of the
Fundraising committee
-Will focus on Dec. 1st
– silent auction/cocktail party since there is really only 7 weeks left until
then.
-A dialog was held regarding
direct contributions to the school – “direct appeal funds” that are able to be
receipted for a tax credit.
-This evolved into a discussion
about equal opportunity for all schools – i.e. equal distribution of funds
among schools. This may be revisited by the PAC as a dialog piece at some point
in the future or as part of the blog.
Garden Committee Update (Anne Marie)
-Bulb sale raised $350 and
provided funds for new soil and plants.
-Harvest table at school entrance
to display what was produced in the garden this year.
-Garden Harvest Party this
Saturday Oct. 13th. – 12-3 pm
rain or shine.
-Apple juice, potatoes and
garlic butter; crackers and jam; pickles; pinecone feeders; tree and blueberry
planting;
Movie Night Committee (Shannon on behalf of
Cary)
-just getting up to speed with
where equipment for this activities
-held on second Wednesday of the
month when school has engineer in place
-Next one will be OCT 24. – 6:15
p.m.
-Meeting of PAC Exec. will be
help at the same time as movies in the staff room
Communications/Media/Advocacy Committee
-merged into one committee this
year
-update given by Kate –
coordinator of the Communications Committee
-blog updated
-vision for this committee is to
move forward with “less-paper PAC” vs. paperless
-Need to get everyone on board –
new PAC; New parents etc.
-blog and other ways to get
messages out - e.g. Newsletter
-coordinate with Rita and Ms.
Baker to make this happen
-Blog site able to provide way
to provide parents with easy way to get forms and other correspondence as well
as a way to communicate with each other.
-Continuing with having parent
volunteer to post things in the school at entrance
-Aiming for a stronger presence
in the neighbourhood
-Want to see school valued in the
neighbourhood and bolster awareness – word of mouth as a positive way to make
that happen.
-A lot of conception that
Garibaldi is closing.
Hot Lunch Committee (Jana)
-May not move forward. Only 2
parents signed up and limited availability during school hours.
Food and Health Committee (Jana)
-Aim to develop a healthy food guidelines
by involving parents, teaches and administrative staff.
-E.g. – birthday snacks; pot
luck events as a way to share food; candy as rewards in class; litter less
lunch;
-Dialog was held regarding how
to proceed - does committee require a
motion to engage in this dialog with parent and staff – not at this time
-Possible for this to be a hot
topic depending on how it is approached.
-Committee to meet with Ms.
Baker to discuss and then move forward
-A drop box and feed back on
blog with ability for anonymity was discussed as a way for parents to provide
feedback.
Next meeting Nov. 7th
8:15 pm a motion to adjourn the meeting was
made and seconded (Yvette)
